SharePoint Current Share Report

This guide will show an administrator how to generate a report that contains information on all currently shared site resources to external users.

Role Requirements

Procedure Scope: Administrators

Required Group Membership: Admin.Collaboration

Handbook Reference

Package: TBD

Domain: TBD

Modifies: TBD

 SharePoint Share Report

1. Navigate to the SharePoint Admin Center (Which can be found by accessing the Admin portal, selecting All Apps, and finding the SharePoint Admin page). Once in the admin center, Select Sites | Active Sites, locate the SharePoint site you want to initiate the report for. You need to be an owner of the site to access the site usage section.
   
2. Once the desired site is opened, we will want to locate and select the gear icon at the top right of the page. From the generated dropdown, we will want to locate and select the Site usage option.
   
3. From the Site usage page, we will want to scroll down to the Shared with external users section. Once there we will want to locate and select the Run report action, a popup will be displayed where you will be able to designate a storage location for the report, this can either be an existing folder or select + New to create a new folder to store the report. Select Save once a desired report storage location has been specified.
   
4. Once the report creation has been initiated, we will want to traverse the directory to the designated folder in the previous step. In the folder you will see a .csv file that will contain all the information captured for active external shares for resources tied to the active site. It might take a few minutes for the report to successfully generate.
   

Need Assistance?