Manage External Sharing Users

Use this operation to add or remove users with permission to share files and folders externally.

Role Requirements

Procedure Scope: Administrators

Required Group Membership: Admin.Security

Handbook Reference

Package: Collaboration Security

Domain: TBD

Modifies: TBD

When to Perform this Operation

As Needed: Proactive or in Response to User/Security

Technical Description and Importance

Managing sanctioned external sharing users ensures that only authorized individuals can share files and folders outside the organization. This oversight reduces the risk of accidental or intentional data exposure while maintaining the ability to collaborate with external stakeholders when necessary. Adding or removing users from the sanctioned list enables organizations to quickly adapt to evolving business needs while protecting sensitive information. Regular management of this group supports potential compliance with organizational sharing policies and prevents unauthorized sharing activities. By maintaining a controlled sharing environment, organizations can better safeguard their data and reduce operational risks.

Management Options

• Add a User to Share Externally
• Remove a User from Sharing Externally

Add a User to Share Externally:

Purpose
Add a user to the sanctioned sharing group to grant external sharing permissions.
Use Case
A new contractor requires access to external sharing capabilities to collaborate with external partners.

Remove a User from Sharing Externally:

Purpose
Remove a user from the sanctioned sharing group to revoke external sharing permissions.
Use Case
An employee leaves a project and no longer needs access to external sharing functionality.

Add a User to Share Externally

This operation adds a user to the sanctioned external sharing group to enable external file and folder sharing.

       1. Collaboration Group Membership Addition

Remove a User from Sharing Externally

This operation removes a user from the sanctioned external sharing group to disable external file and folder sharing.

       1. Collaboration Group Membership Removal

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