Manage Companies Users can Share Files & Folders With

Use this operation to add or remove collaboration domains for file and folder sharing.

Role Requirements

Procedure Scope: Administrators

Required Group Membership: Admin.Collaboration

Handbook Reference

Package: Collaboration Security

Domain: TBD

Modifies: TBD

When to Perform this Operation

As Needed: Proactive or in Response to User/Security

Technical Description and Importance

Managing sanctioned collaboration domains ensures that file and folder sharing is limited to approved organizations, helping to prevent unauthorized data sharing. Adding domains enables secure and controlled external collaboration, which is crucial for supporting partnerships or joint ventures. Removing domains restricts access, reducing the risk of ongoing data sharing with no longer trusted or relevant entities. Regular maintenance of this list ensures compliance with organizational policies and limits exposure to potential data breaches while facilitating smooth business operations.

Management Options

• Add a Company
• Remove a Company

Add a Company:

Purpose

Add a domain to the sanctioned collaboration list to enable file and folder sharing.

Use Case

A new business partner requires access to SharePoint folders for a collaborative project.

Remove a Company:

Purpose

Remove a domain from the sanctioned collaboration list to prevent further sharing.

Use Case

A terminated business partnership requires the removal of their domain to revoke access to shared resources.

Operation	Action	Target
Add a Company	Addition	Sanctioned Collaboration Domains, Sanctioned Document Collaboration Domains
Remove a Company	Removal	Sanctioned Collaboration Domains, Sanctioned Document Collaboration Domains

Add a Company

This operation adds a domain to the sanctioned collaboration lists to enable sharing in Entra ID and SharePoint.

        1. Entra ID Collaboration Domain Addition

        2. SharePoint Collaboration Domain Addition

Remove a Company

This operation removes a domain from the sanctioned collaboration lists to disable sharing in Entra ID and SharePoint.

        1. Entra ID Collaboration Domain Removal

        2. SharePoint Collaboration Domain Removal

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