Manage Companies Users Can Share Files & Folders With

Use this operation to add or remove domains from the allowed document collaboration list in SharePoint.

Role Requirements

Procedure Scope: Administrators

Required Group Membership: Admin.Collaboration

Handbook Reference

Package: Collaboration Security

Domain: Document Collaboration Management

Modifies: Allowed Document Collaboration Domains

When to Perform this Operation

As Needed: Proactive or in Response to User/Security

Technical Description and Importance

Managing allowed document collaboration domains ensures that external file and folder sharing remains controlled and restricted to approved organizations. By adding or removing domains, administrators can maintain secure collaboration environments while supporting business needs. This process helps align with organizational data-sharing policies, minimizing the risk of data exposure to unauthorized parties. Regular review and updates to the list ensure seamless collaboration with trusted partners while preventing unauthorized access.

Management Options

• Add a Domain for Document Collaboration
• Remove a Domain from Document Collaboration

Add a Domain for Document Collaboration:

Purpose

Adds a domain to the SharePoint allowed collaboration list, enabling users to share files and folders with external partners.

Use Case

A new partner organization requires access to SharePoint libraries for a joint project.

Remove a Domain from Document Collaboration:

Purpose

Removes a domain from the SharePoint allowed collaboration list, preventing further external file sharing.

Use Case

A business relationship ends, and file-sharing access needs to be revoked.

Operation	Action	Target
Add a Domain for Document Collaboration	Addition	Allowed Document Collaboration Domains
Remove a Domain from Document Collaboration	Removal	Allowed Document Collaboration Domains

Add a Domain for Document Collaboration

This operation adds a domain to the SharePoint allowed collaboration list, enabling users to share files and folders externally.

       1. SharePoint Collaboration Domain Addition

Remove a Domain from Document Collaboration

This operation removes a domain from the SharePoint allowed collaboration list, restricting external file sharing.

       1. SharePoint Collaboration Domain Removal

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